Occupational Safety and Health Review Commission

Plain Writing Act Compliance Report

April 13, 2018

 

I.                   Senior Agency Official for Plain Writing:

Donald G. Shalhoub, Chief Counsel to the Chairman

††††††††††† ††††† Plain Writing Contact:

††††††††††††††††††††††† John Cerveny, Executive Secretary

††††††††††† ††††† Contact Information:

††††††††††††††††††††††† plain@oshrc.gov

II.                Explain what specific types of agency communications you have released by making them available in a format that is consistent with the Plain Writing guidelines.

Type of communications of document or posting. List how this is made available to the public

Who is the intended user and approximate number of potential users

What has changed by using Plain Writing

Guide to Review Commission Procedures

 

Available on OSHRC Website

 

Employers who may or may not be represented by legal counsel

The documents are clearer and more self-explanatory

Employee Guide to Review Commission Procedures

 

Available on OSHRC Website

 

Employees who wish to participate in a Commission proceeding or who are contesting a proposed abatement period

 

Guide to Simplified Proceedings

 

Available on OSHRC Website

 

Employers who may or may not be represented by legal counsel

The Freedom of Information Act

Reference Guide

 

Available on OSHRC Website

Anyone who is interested in submitting a FOIA request to the Commission

Press Releases

 

Available on OSHRC Website

 

Anyone who is interested in Commission news and events

Commission Briefing Notices

 

Available on OSHRC Website

 

Anyone who is interested in the issues in cases at the

Review Commission level

Commission Subpoenas

 

Issued as necessary by Commission Administrative Law Judges

 

Anyone who is requested to testify or provide evidence at Commission hearings

E-Filer User Guide

 

Available on OSHRC Website

Parties intending to file OSHRC case documents electronically

The documents are clearer and more self-explanatory

E-filer User Guide OSHA Area Offices

 

Available on OSHRC Website

 

OSHA Area Offices intending to file OSHRC case documents electronically

@OSHRC_Chairman Twitter account

 

Available at: https://twitter.com/OSHRC_Chairman

 

Anyone who is interested in Commission news and events

E-Alert Service

 

Available by subscription through the OSHRC Website

 

Anyone who is interested in Commission news and events

 

 

III.             Inform agency staff of Plain Writing Actís requirements:

On June 24, 2011, the Senior Agency Official for Plain Writing informed all Commission personnel by e-mail of the Plain Writing Act and its requirements. The email included links to various plain writing resources, including material posted on the Commissionís network.

IV.             Training

†† Since the last Plain Writing Act Compliance Report was published on April 13, 2017, the Review Commission provided the following training:

Type of Training

Employees trained

Date

Webinars and online training provided by plainlanguage.gov and hosted on the Commissionís network.

Available to all Commission employees

Ongoing

Managing the Legal Writing of Others

One employee

May 24, 2017

Twenty employees

June 2, 2017

One employee

July 27, 2017

How to Rate Performance and Write an Effective Narrative

One employee

June 30, 2017

Three employees

July 7, 2017

One employee

October 3, 2017

One employee

January 30, 2018

Ten Steps to Better Judicial Writing

One employee

August 1, 2017

One employee

August 25, 2017

One employee

September 30, 2017

Better Legal Memos

One employee

August 25, 2017

More Effective Writing Makes More Effective Lawyers

One employee

August 25, 2017

The Writing Process: How to be Efficient & Productive

Two employees

August 25, 2017

One employee

September 30, 2017

Legal Writing and Editing at the Micro Level

Two employees

August 31, 2017

Three employees

On Demand

Legal Writing and Editing at the Macro Level

Three employees

On Demand

Email and Memo Writing Techniques for Paralegals

One employee

On Demand

Business Writing Basics for Professionals

One employee

September 7, 2017

Federal Writing Boot Camp

Two employees

September 18-21, 2017

One employee

September 25-28, 2017

Judicial Writing with DU Prof. Tanya Bartholomew

One employee

January 26, 2018

 

V.                Ongoing compliance/sustaining change

The Commission will stay in compliance with the Act by incorporating plain language considerations in all documents that the Commission issues to the public.

VI.             Agencyís plain writing website

a.       Website address: https://www.oshrc.gov/plain-writing/

b.      Implementation of the Act:

The Commission will be using plain writing in any updates to documents most often read by the general public, such as our Guide to Review Commission Procedures, Guide to Simplified Proceedings, Employee Guide to Review Commission Procedures, The Freedom of Information Act Reference Guide, and Commission announcements and notices.

c.       Link to Compliance Reports: Compliance reports will be available on the Commissionís Plain Writing website: (https://www.oshrc.gov/plain-writing/).

d.      More information on Plain Writing may be obtained at the Plain Language website (http://www.plainlanguage.gov).

VII.          Customer Satisfaction Evaluation after Experiencing Plain Writing Communications

The Commission set up an e-mail address (plain@oshrc.gov) through which the public may contact us to let us know if they have trouble understanding our documents or the pages on our website.The Commission will monitor that e-mail address and will take appropriate action on all correspondence received.