Occupational Safety and Health Review Commission

Plain Writing Act Compliance Report

April 13, 2012

 

I.                   Senior Agency Official for Plain Writing:

Richard Huberman, Chief of Staff and Legal Counsel to Chairman

††††††††††† ††††† Plain Writing Contact:

††††††††††††††††††††††† John Cerveny, Deputy Executive Secretary

††††††††††† ††††† Contact Information:

††††††††††††††††††††††† plain@oshrc.gov

II.                Explain what specific types of agency communications have you released by making them available in a format that is consistent with the Plain Writing guidelines.

Type of communications of document or posting. List how this is made available to the public

Who is the intended user and approximate number of potential users

What has changed by using Plain Writing

Guide to Review Commission Procedures

Available on OSHRC Website

Employers who may or may not be represented by legal counsel

The documents are clearer and more self-explanatory

Guide to Simplified Procedures

Available on OSHRC Website

Employers who may or may not be represented by legal counsel

Employee Guide to Review Commission Procedures

Available on OSHRC Website

Employees who wish to participate in a Commission proceeding or who are contesting a proposed abatement period

The Freedom of Information Act Reference Guide

Available on OSHRC Website

Anyone who is interested in submitting a FOIA request to the Commission

Press Releases

Available on OSHRC Website

Anyone who is interested in Commission news and events

Proposed Information Collection on the Settlement Part program

Published in the Federal Register

Anyone who is interested in commenting on the survey of Settlement Part program participants

 

III.             Inform agency staff of Plain Writing Actís requirements:

On June 24, 2011, the Senior Agency Official for Plain Writing informed all Commission personnel by e-mail of the Plain Writing Act and its requirements. The email included links to various plain writing resources, including material posted on the Commissionís intranet.

 

IV.             Training

†† Since the last Plain Writing Act Compliance Report was published on July 13, 2011, the Review Commission provided or will provide the following training:

 

Type of Training

Employees trained

Date

Webinars and Online training provided by plainlanguage.gov and hosted on the Commissionís intranet.

Available to all Commission employees

Ongoing

Managing the Legal Writing of Others

Two employees

February 6, 2012

In-house live training: Legal Writing at the Micro Level: Making Paragraphs and Sentences Coherent and Forceful

All attorneys in the Office of the General Counsel

February 29, 2012

Effective Writing for Lawyers Workshop

Three employees

March 23, 2012

Effective Government Correspondence

Two employees

March 27-28, 2012 and May 2-3, 2012

Proofreading and Editing

One employee

March 27-28, 2012

Advanced Effective Writing for Lawyers Workshop

One employee

May 4, 2012

Logic and Opinion Writing

One employee

May 21-24, 2012

 

V.                Ongoing compliance/sustaining change

The Commission will stay in compliance with the Act by incorporating plain language considerations in all documents that the Commission issues to the public.

 

VI.             ††Agencyís plain writing website

a.       Website address: http://www.oshrc.gov/open/plain_writing.html

b.      Implementation of the Act:

The Commission will be using plain writing in any updates to documents most often read by the general public, such as our Guide to Review Commission Procedures, Guide to Simplified Proceedings, Employee Guide to Review Commission Procedures, The Freedom of Information Act Reference Guide, Commission announcements and notices.

c.       Link to Compliance reports: Compliance reports will be available on the Commissionís Plain Writing website: http://www.oshrc.gov/open/plain_writing.html.

d.      More information on Plain Writing may be obtained at the Plain Language Action and Information Network (PLAIN) website: http://www.plainlanguage.gov.

 

VII.          Customer Satisfaction Evaluation after Experiencing Plain Writing Communications

The Commission set up an e-mail address (plain@oshrc.gov) through which the public may contact us to let us know if they have trouble understanding our documents or the pages on our website.The Commission will monitor that e-mail address and will take appropriate action on all correspondence received.