Occupational
Safety and Health Review Commission
Plain
Writing Act Compliance Report
July
13, 2011
I.
Senior
Agency Official for Plain Writing:
Richard
Huberman, Chief of Staff and Legal Counsel to Chairman
Plain Writing
Contact:
John Cerveny, Deputy Executive Secretary
Contact
Information:
II.
Explain
what specific types of agency communications have you released by making them
available in a format that is consistent with the Plain Writing
guidelines.
|
Type
of communications of document or posting. List how this is made available
to the public |
Who
is the intended user and approximate number of potential
users |
What
has changed by using Plain Writing |
|
Guide
to Review Commission Procedures Available
on OSHRC Website |
Employers
who may or may not be represented by legal
counsel |
The
documents are clearer and more
self-explanatory |
|
Guide
to Simplified Procedures Available
on OSHRC Website |
Employers
who may or may not be represented by legal
counsel | |
|
Employee
Guide to Review Commission Procedures Available
on OSHRC Website |
Employees
who wish to participate in a Commission proceeding or who are contesting a
proposed abatement period | |
|
The
Freedom of Information Act Reference Guide Available
on OSHRC Website |
Anyone
who is interested in submitting a FOIA request to the
Commission |
III.
Inform
agency staff of Plain Writing Act’s requirements:
On
June 24, 2011, the Senior Agency Official for Plain Writing informed all
Commission personnel by e-mail of the Plain Writing Act and its requirements.
The email included links to various plain writing resources, including material
posted on the Commission’s intranet.
IV.
Training
a.
The Review Commission has
provided the following training:
|
Type
of Training |
Number
of employees trained |
Date |
|
In
house live training: Advanced Legal Writing and Editing, presented by
Bryan Garner |
20
employees |
October
27, 2009 |
|
Webinars
and Online training provided by plainlanguage.gov and hosted on the
Commission’s network. |
Available
to all employees |
June
24, 2011 |
V.
Ongoing compliance/sustaining
change
a.
Name of agency contact for
compliance issues:
Senior
Agency Official for Plain Writing:
Richard
Huberman, Chief of Staff and Legal Counsel to Chairman
Plain
Writing Contact:
John Cerveny, Deputy Executive Secretary
b.
Documenting and reporting use
of plain writing in agency communications:
The
Commission will stay in compliance with the Act by incorporating plain language
considerations in all documents that the Commission issues to the public.
VI.
Agency’s plain writing
website
a.
Website address:
http://www.oshrc.gov/open/plain_writing.html
b.
Implementation of the Act:
The
Commission will be using plain writing in any updates to documents most often
read by the general public, such as our Guide to Review Commission Procedures,
Guide to Simplified Proceedings, Employee Guide to Review Commission Procedures,
The Freedom of Information Act Reference Guide, Commission announcements and
notices.
c.
Link
to Compliance reports: Compliance reports will be available on the Commission’s
Plain Writing website:
(http://www.oshrc.gov/open/plain_writing.html).
VII.
Customer
Satisfaction Evaluation after Experiencing Plain Writing
Communications
The
Commission has recently set up an e-mail address (plain@oshrc.gov)
through which the public may contact us to let us know if they have trouble
understanding our documents or the pages on our website. The Commission will monitor that e-mail
address and will take appropriate action on all correspondence received.